Privacy policy – 62ºN

At 62ºN we have the utmost respect for our customers privacy and personal data, and we see it as our chief concern to guard the data in our custody. The purpose of this policy is to inform how we gather, use and store your personal data, and how we guard this data, and how you can enforce your legal rights. All proper precaustions are taken to safeguard your personal data according to current legislation.

Data controller

62ºN (P/F Flogfelag Føroyar) is the data controller for any processing of your personal data in our Group, which covers all business done under the 62ºN brand. This includes travel agency, incoming, car rental, hotel business etc. Personal data may be transferred intra group if necessary, mainly for administrative purposes.

The legal entity in control of the processing of your personal data is: 

P/F Flogfelag Føroyar

Hoydalsvegur 17

100 Tórshavn

Faroe Islands

Teldupostur: booking@62n.fo

Tlf: +298 34 00 00

If you have any  questions regarding our processing of your personal data, please contact us at the e-mail listed above. You can also contact us via 62n.fo.

Collection of personal data

Personal data means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier, such as name, address, e-mail and telephone number. It can also be a ticket number, påassport number og other sorts of electronic data as IP-address, if these can be used to identify a natural person.

We collect personal data in different ways, but most often directly from you.

• Data collected in connection with booking and travelling

When you book a trip, a hotel room, or a car on 62n.fo, via the telephone, or our offices, we collect certain data from you – data that is necessary for your booking. Depending on the service, we will collect your name, birthday, age and sex of all travellers, and the address and payment information of the person making the booking. If you book a car, we will also collect your drivers license number and possibly your passport number.

If children are part of the booking, we will also need to collect the relevant above mentioned information about the children.

When you travel with us, we will also collect information about your trip. This might include ticketreference, destination, lenght of trip and other services, you have chosen to use on your trip.

• Data collected with direct contact

If you contact us directly via our customer service, e-mail, telephone or any other way, we may need to collect your personal data in order to assist you. This might include navn, tickerreference, e-mail address, or telephone number.

We might also collect other personal data, that you deem necessary and choose to give us. This could include information about allergies, certain health issues, or other information about you or other people in your booking.

• Data collect in connection with subscription to our news letter

If you subscribe to our news letter, we will collect your name and e-mail address, so that we can send you the newsletter. Our newsletter contains offers and other information, that might be relevant for your travels. It can also contain competitions, questionnaires, and advertisements from our partners.

• Data collected by use of our digital solutions

When you visit our website or our online booking systems, we will collect data about your use of said services. Collected data might include personal data, such as IP-address.

• Data collected from third parties

During a booking process or other communication, a person might pass on information about one or more fellow travellers. In such an instance we will presume, that the person giving us the information has the necessary consent from the fellow travellers to pass the information on to us. If you have not made a booking with us yourself, and someone else you are travelling with has, we will collect data about you from the person making the booking. The same applies if someone contacts us on your behalf.

We might also receive information about you from banks, and other payment- or service providers, when you use your payment cards or other payment service. We use this information to process payments only. 

Special categories of personal data

We do not process special categories of personal data, unless absolutely necessary. Should this be necessary we will ask for explicit consent, unless we are legally obliged or have a legal right to process such information.

Processing and retention of personal data

All our processing of personal data is made in compliance with applicable laws, and is based on the following:

• We have your consent to process your personal data for a specific purpose
• Processing is necessary for the performance of a contract with you
• You have made a booking or purchase via our website
• We have a legal obligation to process under:
  • Tax law
  • Accounting law
  • Personal data law
• Processing is necessary for the purposes of the legitimate interests pursued by 62ºN. These interests can be statistics or marketing.

Administration of your booking

In order for use to deliver the services you have booked from us, we will use your personal data. We will use the data to issue tickets and other travel documentation, book hotels and payment of these services. If you have booked a car, excursions, or somehting else, we might also need to use your personal data.

Administration also covers the use of your personal data for accounting, settling, auditing, payment and more.

Information material

Once you have booked a trip, hotel room, rental car, or other service from us, we will use your personal data to send you a confirmation, important information about your trip, and relevant offers. This will be sent to the e-mail address you gave us upon booking.

During your trip we may send you important information via SMS to the mobile phone number you gave us upon booking. This might be information about weather, delays, changes, and other information relevant for your trip or destination.

Reminders are sent via e-mail.

Marketing

If you subscribe to our newsletter, we will use your personal data to send you the newsletter.

Legal requirements

Your personal data may be processed by us, so that we comply with legal requirements, such as safety and notice requirements.

Retention period

We keep your personal data as long as it is necessary for the purpose for which it is collected and intended. We will always keep your data as long as we are providing you with a service. Once our customer relationship is ended, we usually keep your data for 5 years after that. This is mainly in order to comply with legal requirements regarding finanancial statements.

Sharing personal data

We may share your personal data with third parties in some instances. This can include authorities, if we are legally required to do so, or external partners, if we have your consent, or we have a legal obligation to do so.

Partners and IT suppliers

We use many diffrent IT services and systems, and some of these contatin personal data. Some systems are hosted locally, and other are hosted by the supplier or cloud-services, such as booking systems and payment services. We always make sure that your rights are secured, and that the necessary security measures are taken in connection with data transmissions.

Travel partners

We have many travel partners around the globe, so that we are able to provide you with the travel services you need. In most cases we need to share your personal data with them in order for us to provide you with the requested service. This might include:

 Hotels require name, birthday, sex, and address. This includes hotels on and outside the Faroe Islands, Denmark and the EU.

• Airlines require name, birthday, sex, and address. The data is in most cases transmitted via a system called Amadeus.
• Others might include providers of excursions, restaurants, and other relevant services.

Your rights

Under data protection law, you have rights we need to make you aware of. The rights available to you depend on our reason for processing your information.

You are not required to pay any charge for exercising your rights. We have one month to respond to you.

Your right of access

You have the right to ask us for copies of your personal information. This right always applies. There are some exemptions, which means you may not always receive all the information we process.

Your right to rectification

You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. This right always applies.

Your right to erasure

You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing

You have the right to ask us to restrict the processing of your information in certain circumstances.

Your right to object to processing

You have the right to object to processing if we are able to process your information because the process is in our legitimate interests.

Your right to data portability

This only applies to information you have given us. You have the right to ask that we transfer the information you gave us from one organisation to another, or give it to you. The right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated.

Contact and complaints 

You are always welcome to contact us if you have any questions regarding your rights and our processing of your personal data. You can contact us at:

62ºN

Hoydalsvegur 17

100 Tórshavn

Faroe Islands

Tlf.: +298 34 00 00

E-mail: booking@62n.fo

If you wish to complain about our processing of your personal data, you can submit your complaint to the Faroese Data Protection Agency:

Dátueftirlitið

Postsmoga 300

Tinganes

110 Tórshavn

Faroe Islands

Tlf.: +298 309100

E-mail: dat@dat.fo